Function: Human Resource & Administration
Reporting to: Chief Executive Officer

We seek to recruit an honest, competent, reliable, meticulous attention to detail, and self-driven individual to serve in the position of Human Resource & Administration Officer to be based at our Head Office in Mombasa.

Main Responsibilities

  • Provide effective management of employee records both on hard and soft copies; keeping them updated while ensuring high confidentiality of employee information.
  • Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
  • Coordinate staff welfare initiatives and HR events of the group.
  • Serve as point of contact with pension scheme administrators and other employee benefits vendors ensuring timely inclusion and removal of employees in various employee benefits.
  • Support in carrying out employee recruitment and onboarding processes as well as offboarding processes.
  • Manage staff communications and correspondences in a constructive and timely manner.
  • Support all internal and external HR-related inquiries or requests and escalate where need be.
  • Proactively keeping with latest HR trends and identify opportunities for efficiency gains and process improvements as necessary to streamline HR activities and where possible resolve discrepancies.
  • Efficiently provide employee administrative support not limited to payroll, leave management, attendance, employee satisfaction and performance appraisal activities.
  •  Assist in implementation of occupation health and safety initiatives.
  • Periodically conduct employee satisfaction surveys and training needs assessments and support in implementation of agreed initiatives.
  • Supervise Admin Assistant and manage procurement processes.
  • Participate in the review of Human Resource & Administration policies.
  • Serve as a secretary to the management committees, schedule meetings, maintain agendas and recording minutes.
  • Periodically produce and submit reports to the CEO on HR & Admin functions.
  • Assist the CEO with day-to-day HR operations and other duties as shall be required.

Minimum Requiments

  • Must have at least a Certificate in Human Resource.
  • Must have at least 2 year working experience in a similar role. Associate members of IHRM have an added advantage.
  • Must have sound knowledge of the Labour Laws in Kenya.
  • Must demonstrate understanding of HR functions & best practises.
  • Must be residing in or willing to relocate to Mombasa.
  • Must have excellent analytical as well as written and verbal communication skills.
  • Must be willing to work under pressure meeting strict deadlines.
  • Must demonstrate learning agility, positive can-do attitude, and passion to grow.
  • Must be a team player with excellent people skills.

If you think you have what it takes to qualify for this position, please do send us your updated CV and cover letter stating your availability and expected salary to jobs@hazinagroup.co.ke on or before Monday 20th February 2023 at 11:59 P.M. Indicate on the email subject “Application for HR & Admin. Officer”.

Hazina Development Trust Limited is an equal opportunity employer. Only shortlisted candidates will be contacted to attend interviews.